SCAA Seeks Regional Events Coordinator!!

SCAA Regional Events Coordinator

Reports to:
Director of Events
Direct reports: none

The SCAA Regional Events Coordinator is responsible for logistical planning and on-site support for SCAA Events. These events are primarily professional coffee competitions or professional coffee training events, which require highly specific materials and venue requirements in order to run effectively. The Regional Events Coordinator works within our Events department, which is SCAA’s meeting planning function, and the ideal candidate could have an interest in professional meeting planning as a long term career goal.

Essential Functions
– Prepare, pack, and ship materials and supplies to and from Events
– Manage online registration for Events
– Unpack and set up rooms for Events according to specific needs on-site at events
– Support Events on-site
– Plan on-site logistics with remote hosts, including coordinating electrical, water, drainage, equipment, and venue needs
– Unpack and restock supplies and materials upon conclusion of events
– Input data such as awards, test scores, or education credit after events
– Print certificates for attendees of events (hard copies or electronic)
– Represent SCAA in a professional and positive way that attracts volunteers and host partners to the organization continuously
– Manage planning and on-site details to ensure Events are delivered consistent with budget targets

– Service oriented team player
– Able to deploy resources effectively
– Attention to efficiency and streamlining of processes
– Long-range planner
– Highly organized, detail-oriented, and articulate
– Actively promotes harmony and positive relationships
– Flexible and adaptive, constantly searches for better methods
– Solution-oriented during service recovery
– Proficient computer skills including Microsoft Office and ability to learn and use SCAA’s proprietary database software

This is a part-time, non-exempt position based in Long Beach, CA
This position requires travel including 7 days on-site at our annual event, which in 2011 is in Houston, and on-site support of 4-5 days at up to 6 regional events during January-March 2011
SCAA is an Equal Opportunity Employer